In the event that you have been selected to organize your company’s annual picnic, this will be an experience that will be filled with lots of feeling of honor and at the same time you need to be alive to the fact that it is as well a sure overwhelming one all the same. One essential thing that will be of the uttermost need for you will be to organize an event that will serve to impress all guests who will be coming over. Looking at all this, it is by no standard such a mean achievement and for you to make it so, the need to plan is a sure need that goes into all this. With the following tips, no matter the size of your company, you will be quite sure to have organized a company picnic that will capture the memories of most, if not all, of your guests to host at the picnic. Ordinarily, start off by taking into consideration the following factors-the number of guests who you will be hosting at the picnic, the budget, location, when the picnic will be held, what theme will be for the picnic, foods, entertainment and the prizes. It is as well important for you to look at the invitations, liability insurance, transportation and the cleanup. The following are some of the sure tips to enable you move forward with the planning for a sure company picnic.
Enquire about the estimated number of guests. See if at all the employee’s family members have been invited. In the event that this is the case, then you need to work with the information you will find from the relevant departments in the company so as to come up with such an accurate estimate of the population that you will be looking forward to handling at the event. Give out invitation cards with a response request for confirmation of attendance or otherwise will be a good idea to think of. With this so done, you will be quite sure to have just enough supplies for the foods and the other essentials for the event.
The other logical factor that will count a great deal when it comes to the planning for your picnic is that of the budgets. Of course you need to know how much money you will be with so as to do any effective planning. The tradition is always that you will be required to submit your proposals and in these you need to have a detail of all your plans with the event and as a general advice think of presenting more than one proposal and in all of these let there be variations in the plans, the theme and the expenses.